Tidefest Artist Guidelines & Contract

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Artists, please read the NEW Tidefest 2025 Artist Guidelines contract for detailed information about your booth.
New for Tidefest 2025: All vendors must complete and submit a copy of the 2025 Tidefest Booth Release Form

We require two things this year:
1. Artist Release Form - Before your arrival, please send in a signed copy of your artist release form. You may print it, sign it, and email a photo of the completed form back to us. We must have this on file before you enter our campus for setup.

2. Floor Protection - To protect our school floors, please ensure there is proper protection under any metal shelving or other items that could scratch the surface. Also, check your dollies and carts—if they drag, they will cause damage.


CONDITIONS OF USE
Supervision: Sponsoring organizations shall provide sufficient, competent adult and/or special supervision. The amount of adequate supervision will be agreed upon at the time the authorization is issued. The renting group or organization must provide adult leadership.

An adult must accompany each group at every session. Under no circumstances will a group be admitted before the adult leader arrives. The adult leader shall check in and out with the school custodian (or designated school employee) and shall be the last to leave the building following each session.

User Organization Responsibility: The user is responsible for the enforcement of all use regulations, and is responsible for all participants, spectators, and personnel.

Decoration & Alterations: Plans for decorating must be approved in advance by the building administrator. Decorations which permanently alter or cause damage to the facility are prohibited. All decorations must be removed and properly disposed of immediately upon completion of the event.

Restoration of Facilities: All facilities are to be left in appropriate condition immediately following each activity. The district may require the user to dispose of garbage, which is generated at their event off-site, or assess the user a garbage fee. Appropriate athletic shores will be required for all indoor and outdoor activities. Groups, organizations or individuals that do not abide by the district regulations may be denied future use of school facilities. Any damage to facilities or equipment will be charged back to the user.

Use is restricted to the approved area(s) and scope of time scheduled.

The facility use fee does not include the use of school equipment. Some school equipment may be used, with the approval of the building administrator, and a fee will be charged.

The school district shall not assume responsibility for the maintenance, repair or replacement of privately owned property or equipment that is utilized in connection with rental or use of school facilities.

Smoking, alcoholic beverages, other narcotics, and firearms SHALL NOT be permitted in school facilities or on school property at any time.

All schools will be closed to facility users during emergency (or late arrival) schedules and snow days.

Payment: All fees are due upon application for use. Or within 30 days of invoicing.

Liability: All applicants for use of district facilities shall hold the district free and without harm from loss of any damage, liability or expense that may arise during or be caused in any way by such use or occupancy of district facilities. Also, in the event that property loss or damage is incurred during such use or occupancy, the amount of damage shall be decided by the Superintendent and approved by the
Board and a bill for damages will be presented to the group using or occupying the facilities during the time the loss or damage was sustained.

Cancellation: It is understood and agreed by the applicant that permission may be revoked or canceled at any time with or without cause and that in the event of such revocation or cancellation there shall be no claim or right to damages or reimbursement on account of any
loss, damage or expense whatsoever. Such revocation or cancellation shall not be for arbitrary or capricious reasons.